Regulations and Policies
Regulations and PoliciesCooperative Agricultural Association for Farmers of Northern Medina
Attachments
Introduction to Regulations and Policies
Organizational Framework of the Association
The regulations and policies are the institutional framework that ensures the smooth operation of the Cooperative Agricultural Association for Farmers of Northern Medina according to the highest standards of governance, transparency, and accountability. These documents define the rights, duties, and procedures organizing the work of the association, its members, and employees, and are considered a fundamental reference for all transactions and decisions.
The association bases its regulations and policies on the Cooperative Societies Law issued by Council of Ministers Resolution No. (73) dated 1449H, and the implementing regulations issued by the Ministry of Human Resources and Social Development, and is subject to the supervision of the Social Development Center in Medina.
Governance Systems and Internal Regulations
Governance Systems and Internal Regulations
The governance systems and internal regulations represent the fundamental pillar of the association's work, defining the general framework for membership, management, and work mechanisms, including:
- Approved Bylaws: The internal constitution of the association defining the general rules of membership, management, work mechanisms, and the competencies of the General Assembly and Board of Directors.
- Board of Directors Authorities Regulation: A document that precisely defines the limits of powers granted to Board members in making financial, administrative, and operational decisions.
- Human Resources Regulation: The regulatory framework governing the association's relationship with employees in terms of rights, duties, and employment benefits.
- Financial Policies Regulation: The approved system for managing financial flows, budgets, and financial control of the association's funds.
- Procurement Regulation: The rules and mechanisms for securing the association's needs for goods and services with the highest efficiency and lowest cost.
- Code of Ethics: The set of values and behavioral principles expected to be adhered to by all employees, members, and partners.
Policies and Approved Directions
Policies and Approved Directions
The approved policies define the strategic directions and organizational procedures that ensure efficient and transparent work, including:
- Conflict of Interest Policy: Rules and procedures ensuring that the personal interests of officials and employees do not interfere with the association's interests.
- Whistleblowing and Protection Policy: A secure system that allows reporting any misconduct while providing full legal protection to whistleblowers.
- Document Retention and Destruction Policy: An organizational mechanism determining the retention period for official files and the safe method of disposal.
- Donations and Fundraising Policy: Legal and regulatory controls for receiving grants, donations, and support contributions.
- Members Relations Policy: The approved guide to clarify the rights of shareholders and members and how they communicate with management.
- Members Rewards and Privileges Policy: Approved standards for distributing incentives and rewards to eligible members according to the system.
- AML and Counter-Terrorism Financing Policies: Strict preventive measures to protect the association's financial transactions.
- Disbursement Policy: Controls and conditions necessary for approving and disbursing funds from the association's budget.
- Investment Policy: The strategy for developing the association's assets and utilizing financial surpluses.
Operational and Financial Procedures
Operational and Financial Procedures
The operational and financial procedures define the daily mechanisms for implementing work and ensuring accuracy and transparency in all transactions, including:
- Financial and Accounting Procedures Manual: The daily practical guide for recording financial transactions and accounting entries.
- Receipts Handling Procedures: The specific steps for receiving funds and cash and recording them accurately.
- Financial Positions Job Descriptions: Specific tasks and responsibilities for each employee in the financial department.
- Internal Control System: Tools and mechanisms for auditing the association's work and protecting its assets.
- Financial Functions Organizational Structure: The diagram showing the administrative hierarchy and relationships.